1About this policy
Apna Payroll is a payroll, attendance and HR application operated by MOM N ME
(“we”, “us”, “our”), Ludhiana, Punjab, India. This policy explains how we handle personal data
when you use the Apna Payroll Android app (package com.mnm.apnapayroll) and the
website snmapp.cloudk.in (together, the “Service”).
Apna Payroll is an internal workplace app. It is currently used by our organisation to manage our own staff, and is not open for public sign-up. Every account is created or approved by an authorised admin of the organisation, and admins manage all user accounts and records. If other organisations use Apna Payroll in future, the same applies to them and their own admins.
The Service has three kinds of users:
- Admins – authorised staff of the organisation who manage employees, attendance and payroll.
- Employees – staff who mark attendance, view payslips and make requests.
- Parties – business partners (such as distributors and retailers) who use the party portal.
We handle your data in accordance with the Digital Personal Data Protection Act, 2023, the Information Technology Act, 2000 and the rules made under them.
2Information we collect
Account and identity details
- Name, mobile number and email address
- Date of birth, marital status, anniversary date and address
- Login credentials and account verification status
KYC and bank details
- Aadhaar number and photos of the front and back of your Aadhaar card. The Aadhaar number is shown only in masked form in the app.
- Bank name, IFSC code and bank account number, used to pay your salary
Employment and payroll records
- Salary structure, payslips, deductions and recoveries
- Attendance, punches, leave and overtime records
- Salary advance and staff loan requests, repayment schedules and your acceptance of loan terms
- Your signature, when you sign a loan request or your profile inside the app
Attendance selfie and location
- A photo taken with your camera when you check in for attendance
- Your precise location at the moment you check in, so your employer can verify where attendance was marked
Files and documents
- Documents, photos and spreadsheets you choose to upload, such as ID proofs, order files or reports
Business data (party portal)
- Orders, sales, targets and account statements linked to your business
Device information
- A push notification token, so we can send you notifications such as payslip, leave and attendance alerts
One-time passwords (SMS)
To fill in a verification code automatically, the app uses Google’s SMS User Consent API. Android shows you the single incoming OTP message and asks for your permission first. The app never reads any other messages and does not store your SMS inbox.
3App permissions
| Permission | Why we need it |
|---|---|
| Camera | Taking your attendance selfie and photographing documents. |
| Location (precise and approximate) | Recording where attendance was marked. Used only while you check in. |
| Notifications | Sending payroll, attendance, leave and loan alerts. |
| Internet | Connecting securely to the Apna Payroll server. |
You can turn any permission off at any time in your phone’s settings. Some features, such as selfie attendance, will not work without it.
4How we use your information
- To create and manage your account and verify your identity
- To record attendance, leave and working hours
- To calculate salary and generate payslips
- To process salary advances, staff loans and repayments
- To pay salary into your bank account, through your employer
- To send notifications and service messages
- To keep the Service secure, prevent fraud and fix problems
- To meet our legal, tax and labour-law obligations
6How long we keep it
We keep your data while your account is active. After you or your employer close the account, we delete or anonymise it within 30 days. The exception is records we must keep by law, such as payroll, tax and statutory records under Indian labour, tax and accounting laws. We keep those only for the period the law requires, and then delete them.
7How we protect it
- All data between the app and our server is encrypted in transit using HTTPS.
- Access is limited by role: employees see only their own records, and admins see only their own organisation.
- Aadhaar numbers are masked when displayed.
- Access to our servers is restricted to authorised personnel.
No system is completely secure, but we take reasonable steps to protect your data and will notify you and the authorities of a data breach as required by law.
8Your rights
You have the right to:
- Get a summary of the personal data we hold about you
- Correct or update inaccurate or incomplete data
- Ask us to delete your data, subject to legal retention
- Withdraw consent for optional features. Information required for your employment and payroll, and records we must keep by law, cannot be removed while you are employed.
- Nominate another person to exercise your rights if you die or become incapacitated
- Raise a complaint with our Grievance Officer, and then with the Data Protection Board of India
You can update some profile details inside the app. For anything else, contact your admin or use the details in section 12. We respond within 30 days.
9Deleting your account
Accounts are created and managed by the organisation’s admin. To delete your account and associated data, ask your admin, or email support@momnme.in with the subject “Account deletion request” and your registered mobile number.
We will confirm your identity and complete the deletion within 30 days, apart from records we must keep by law (see section 6).
10Children
Apna Payroll is a workplace app meant for people aged 18 and over. We do not knowingly collect data from children. If you believe a child has provided us with personal data, contact us and we will delete it.
11Changes to this policy
We may update this policy from time to time. We will change the “Last updated” date above, and for significant changes we will notify you in the app before they take effect.
12Contact & grievance officer
Email: support@momnme.in
We acknowledge grievances within 48 hours and resolve them within 30 days.